Billing Specialist

About us:

Sargent Logistics is a Chicago-based transportation company moving freight coast to coast across the US. We work with businesses that need a reliable partner, not just a carrier. As we grow, we’re building a team that’s result-oriented and values straight communication. If you like a fast-paced environment where your work actually moves things forward (literally), you’ll fit right in!

About Position:

With the growth of our sales and transportation volume, our billing processes are also expanding and require an extra person.

As a Billing Specialist, you will be responsible for maintaining accurate internal billing processes. Your work will directly support financial accuracy, timely payments, and smooth cooperation between accounting and operations teams.

Requirements:

• 6+ months of previous administrative or finance-related experience;

• Bachelor’s or Master’s degree in Finance, Accounting or related field;

• Intermediate level of verbal and written English;

• Proficient Computer skills (Microsoft Office, especially Excel);

• Strong attention to details and accuracy while working with documents and numbers;

• Organized and willing to learn new processes;

• Any experience in a US-based logistics company would be a plus.

Essential Functions:

• Create invoices accurately and on time;

• Check and upload transportation documents to verify the invoice;

• Prepare weekly and monthly billing reports;

• Maintain accurate information in QuickBooks (Accounting CRM) and Excel files.

What we offer:

• Fixed salary paid in USD with taxes covered;

• Full time paid practical training from scratch with onboarding support from the team;

• Clear career growth pass — we’re filling 50% of middle/senior positions by promoting existing employees;

• Paid vacations (15 days annually) and sick leaves;

• Health insurance after 6 months with the company;

• Regular company events and team buildings to connect, recharge, and have a great time.

Work conditions:

• Office work at the Kyiv city center.Remote isn’t considered;

• Afternoon schedule: 13:00 — 21:00.

If you have experience working with numbers for international companies and want to grow and develop your skills, we are waiting for you!