Executive Travel Coordinator

«Oximio» is an essential link in the clinical study lifecycle, connecting pharmaceutical and R&D companies with patient communities of over 500 million people with a presence in the United Kingdom, Eastern Europe, Western Asia and South Africa. We design supply chains and deliver patient and logistics services that contribute to medical research.

When you join Oximio, you become part of a team that spans more than nine countries and different nationalities.

To make our Administrative Office more stronger we are looking for aadditional teammate for full-time position of Travel Coordinator

Key responsibilities:

• Coordinate domestic and international travel for employees, including flights, hotels, transportation, and visa processing.
• Research and secure the most cost-effective and convenient travel options.
• Ensure compliance with company travel policies and guidelines.
• Assist employees with travel-related enquiries, changes, and issues.
• Maintain accurate records of travel bookings and expenses.
• Communicate with travel agencies, airlines, hotels, and other service providers as needed.
• Research, book, and coordinate with conference venues for global company workshops.
• Regularly review vendor relationships to negotiate discounts and optimise travel and accommodation costs.
• During quiet periods with limited travel, provide ad-hoc administrative support to the EA to the CEO/SMT Support Manager as required.

Experience

• Proven experience in an administrative or travel coordination role.
• Proficient in English (written and spoken).
• Higher education

Our best candidate has:

• Ability to work independently and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong problem-solving skills and ability to adapt to last-minute changes.
• A proactive and customer-service-oriented mindset.

Must be trustworthy and capable of handling confidential company and employee information, including the responsible use of corporate credit cards

The Company offers:

• Official employment, salary, vacation and sickness leave according to the Labor Code of Ukraine
• Competitive position in a fast-paced working environment
• Career and professional opportunities across the world
• Possibility to work on challenging tasks in multinational team of professionals
• Fully remote position or gybrid for Kyiv/Warsaw location
• Medical insurance and quarterly based bonus after probation period

Please, send your English CV with your salary expectations.

Read more about the company by lynk: Clinical Trial Logistics Services UK | Comparator Sourcing UK