Personal Assistant of CEO

Job description

Personal Assistant of Chairman & CEO & VP

Location: Hybrid (Kyiv-based) Travel: Occasional business trips to Indonesia and other countries Language: Advanced/Fluent English required, Gender: Female

Responsibilities:

• Schedule meetings and manage calendars
• Emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Able to work in highly demanding environment while being able handle
• Varying personalities and work styles with grace and tact
• Running errands and personal requests
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
• Organizes and maintains filing system and other records
• Review, respond, screen incoming emails, up to 400 a day
• Pick up lunch, dry cleaning, run personal errands
• Prepares outgoing mail and overnight packages
• Providing a bridge for smooth communication with internal departments

Requirements:

• Graduate
• 1−2 years of experience as a personal assistant (preferred but not required)
• Extensive experience in creating and managing documents and spreadsheets
• Proficiency in office software such as MS Word, Excel, and PowerPoint
• Advanced typing, note-taking, record-keeping, and organizational skills
• Ability to manage internal and external correspondence efficiently
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling software (e.g., MS Outlook) and call forwarding
• Excellent written and verbal communication skills
• Exceptional interpersonal skills
• Willingness to travel as required
• Fluency in English (both written and spoken)
• *please send CV in English