Assistant Buyer, Office Administrator

We are seeking a highly organized, detail-oriented, and proactive Assistant Buyer-Office Administratorto join our dynamic team. This full-time, remote position requires working within the Mountain Time Zone (Utah) and offers the opportunity to play a key role in supporting purchasing, logistics, and administrative operations. The most critical skills for this role are a strong attention to detail, excellent organizational abilities, and the ability to follow and adapt to company processes.

Key Responsibilities

1. Purchasing and Vendor Management
   • Assist with purchasing, and procurement of goods and services.
   • Manage vendor relationships, and track deliveries.
   • Create and maintain purchase orders, invoices, and accurate financial records.
   • Ensure compliance with company policies and regulatory requirements.
2. Administrative Support
   • Review and approve data, reports, and documentation for accuracy.
   • Assist with customer service communications, including emails and messages.
   • Support various departments with assigned tasks and reports.
3. Process and Workflow Optimization
   • Follow established company processes while continuously assessing areas for improvement.
   • Develop a thorough understanding of company systems and resources to enhance workflow efficiency.
4. Communication and Collaboration
   • Work closely with cross-functional and global teams to coordinate activities.
   • Liaise with drivers, suppliers, and key stakeholders to address issues and ensure smooth operations.
5. Technology and Tools
   • Utilize advanced Microsoft Excel functions to analyze data and generate reports.
   • Adapt to and learn new software to streamline administrative and purchasing tasks.

Qualifications

• Strong written and verbal communication skills in English (Spanish proficiency is a bonus).
• Previous experience in purchasing or procurement
• Highly proficient in Microsoft Office Suite, especially Excel.
• Exceptional attention to detail and organizational skills.
• Ability to follow established processes, adapt to new systems, and work independently.
• Strong time management skills with the ability to prioritize tasks and meet deadlines.
• Comfortable working in a fast-paced and dynamic environment.
• Familiarity with US currency and financial practices is preferred but not mandatory.

Working Conditions

• Full-time remote position; must work during US Mountain Time Zone hours.
• Reliable internet connection and dedicated workspace required.

We are an equal opportunity employer. We value diversity and inclusivity in our workforce and encourage all qualified applicants to apply.