Virtual Executive Assistant

Job Title: Virtual Executive Assistant Employment Type: Full-Time (40 hours/week) Work Hours: Aligned with EST (Eastern Standard Time)

About the Role

We are seeking a highly organized, tech-savvy, and proactive Virtual Executive Assistant to support a busy executive in managing day-to-day operations, projects, and communications. This role is ideal for someone who thrives in a fast-paced, dynamic environment and has a passion for helping high-performing leaders stay focused, efficient, and impactful.

The ideal candidate is a self-starter who can manage schedules, coordinate initiatives, and provide high-level administrative support — all while anticipating needs and staying two steps ahead.

Key Responsibilities

• Calendar & Scheduling Management Efficiently organize meetings, appointments, and events; manage time zones and scheduling conflicts.
• Project & Task Coordination Track ongoing projects, ensure deadlines are met, and keep the executive informed and on schedule.
• Communication Support Serve as a liaison with internal and external stakeholders; handle email follow-ups and communications.
• Social Media & Content Support Assist with basic content creation, engagement, and identifying opportunities to expand digital presence.
• General Administration Handle file organization, online research, note-taking, and miscellaneous administrative tasks.

Ideal Candidate Profile

• Proven experience supporting executives, entrepreneurs, or business leaders remotely
• Exceptional time management, organizational, and multitasking abilities
• Strong written and verbal communication skills
• Comfortable using digital tools (e.g., Google Workspace, Zoom, Calendly, Slack, Notion, Trello)
• Familiarity with social media platforms is a plus
• Tech-forward and resourceful; able to learn and adapt quickly
• Proactive mindset with the ability to anticipate needs and resolve issues independently

Perks & Benefits

• Fully remote work environment
• Flexible and dynamic role with growth opportunities
• Work closely with high-level leadership and gain insight into executive operations