Personal assistant

Job Title: Executive Assistant to the CEO

Location: Remote (with occasional travel as required)

Schedule: Full-time | Monday to Friday, 8:00 AM — 5:00 PM CST

Position Summary:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be tech-savvy, resourceful, and capable of working independently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, email handling, travel coordination, and meeting preparation
• Act as a gatekeeper and liaison between the CEO and internal/external stakeholders
• Manage special projects and follow up on action items with minimal supervision
• Coordinate travel arrangements and prepare detailed itineraries
• Draft and manage correspondence, reports, and presentations on behalf of the CEO
• Handle confidential information with discretion and professionalism
• Support the CEO in both professional and personal tasks as needed
• Attend meetings (virtually or in person) and take accurate minutes, ensuring timely follow-up
• Maintain a consistent schedule aligned with 8:00 AM — 5:00 PM CST, with flexibility for extended hours or travel when necessary

Requirements:

• Proven experience as an Executive Assistant or Personal Assistant to C-level executives
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High degree of discretion and confidentiality
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools
• Ability to travel occasionally as required
• Bachelor’s degree preferred