Personal Assistant (Advanced English)

Imagine working in a company where being organized is as valuable as being visionary. Where flexibility meets structure, and every hour matters. We’re looking for someone who won’t just «help with tasks,» but who will bring clarity into chaos and support a growing leadership team with precision.

🧭 Who we’re looking for We’re hiring a Personal Assistant who:

• can manage a calendar like a pro and protect the founder’s focus
• isn’t afraid of Google Sheets, Zapier, Notion, or 15-minute catch-up calls
• communicates clearly, respectfully, and knows when to ask questions
• feels comfortable in a dynamic environment where processes are still evolving
• takes ownership and treats the business like their own

This isn’t about «admin routine.» This is about creating order, catching what falls between the cracks, and being two steps ahead.

💼 What you’ll do

• Manage calendars, schedule meetings, send reminders
• Keep track of tasks and follow-ups, help prioritize
• Handle internal and external communication on behalf of the executive
• Support with reports, presentations, document prep, and email drafts
• Jump into research, bookings, logistics and one-off requests
• Stay available and proactive during the workday (9 AM — 5 PM EST / 16:00—24:00 Kyiv time)

🧠 What we expect — 1+ year experience as a PA, admin, coordinator, or project assistant — Confident spoken and written English (B2+ minimum) — Strong self-organization and time management — Familiarity with Google Workspace, Zoom, Slack, and task managers — Common sense, accountability, and a calm attitude under pressure

🕘 Work setup

• Remote, full-time, long-term
• Working hours: 9 AM — 5 PM EST (Kyiv: 16:00—24:00)
• Direct work with the founder, no micromanagement
• Opportunity to grow into a broader operations or executive support role
• Onboarding and context provided — we’ll set you up for success

🛡️ About the company We’re a boutique recruitment and business services agency working with clients across the US, Europe, and beyond. We help companies grow by building teams, streamlining operations, and taking chaos off their plates. Most of our internal operations run on clear systems — but we’re still a growing team, so initiative, responsibility, and adaptability matter more than rigid rules.

We don’t do corporate nonsense. We prefer clarity over complexity, people over processes, and results over noise. If that sounds like your kind of environment — you’ll fit right in.

✉️ How to apply No long forms. No tests. Just send us your CV — that’s enough to start.

We review every application personally, so please give us a bit of time. We know waiting isn’t fun, and we’re sorry in advance if it takes a few days — but we will get back to you. Always.

If this role feels like a match — we’ll reach out to continue the conversation.

We’re looking forward to hearing from you.