Fleet Assistant, Driver

World Vision started working in Ukraine in March 2022 through 6 and now 3 active offices in Ukraine (Kyiv, Dnipro, Mykolaiv), which currently support aid efforts reaching conflict-affected people.

Since the onset of the crisis, World Vision’s Ukraine response and its local partners have reached over 2.3 million people, including more than 1 million children, providing essential support through food assistance, cash support, child protection services, education programming, livelihoods support and mental health care.

World Vision continues to actively respond to Ukraine’s ongoing needs, reaching 22 of the 24 regions in Ukraine and delivering both immediate emergency relief and sustainable long-term recovery.

World Vision urges all parties to respect humanitarian law, protect infrastructure, and ensure safe access so children and families can get the help they urgently need.

We are looking for Fleet Assistant/Driver to provide safe, reliable, and professional transportation services for World Vision staff, visitors, and authorized passengers, while ensuring proper management, maintenance, documentation, and operational readiness of assigned vehicles and office generator in compliance with World Vision policies, safety standards, and security requirements.

JOB DUTIES:

Transport Services

• Provide safe, timely, and professional transportation services for staff, visitors, consultants, and partners.
• Transport light cargo, documents, and office supplies as required.
• Meet and assist visitors at airports, train stations, and other arrival points when required.
• Follow approved travel routes, security procedures, and organizational transport policies.
• Monitor road, weather, and security conditions and report potential travel risks.
• Support field missions and program activities through reliable transportation services.
• Maintain confidentiality and professionalism when interacting with staff, visitors, government officials, and partners.
• Assist with basic translation and communication support when required.

Vehicle Management and Maintenance

• Conduct daily vehicle inspections before and after trips.
• Ensure assigned vehicles remain clean, roadworthy, and properly equipped.
• Monitor fuel, oil, coolant, brake fluid, tire pressure, battery condition, and other operational requirements.
• Coordinate routine servicing, preventive maintenance, repairs, and technical inspections.
• Promptly report mechanical issues, accidents, or damage to the supervisor.
• Ensure vehicles are equipped with mandatory safety equipment, including first aid kits, fire extinguishers, spare tires, and emergency supplies.
• Monitor vehicle mileage and maintenance schedules and ensure timely servicing.

Fleet Documentation and Compliance

• Key Responsibilities
• Maintain accurate vehicle logbooks and trip records.
• Record daily mileage, fuel consumption, maintenance activities, and vehicle utilization.
• Ensure timely renewal and availability of vehicle registration, insurance, inspection certificates, and other statutory documentation.
• Maintain accurate fleet records and supporting documentation for audit and compliance purposes.
• Assist in accident reporting and insurance claim processes as required.
• Support preparation of vehicle utilization and fuel consumption reports.

Generator Operation, Facilities Support, Administrative and Operational Support

• Operate the office generator in accordance with established procedures.
• Monitor generator fuel levels, operating hours, and maintenance requirements.
• Conduct routine generator inspections and report faults or servicing needs.
• Maintain generator operational records and service documentation.
• Coordinate repairs and preventive maintenance with approved service providers when required.
• Deliver and collect documents, parcels, and official correspondence.
• Assist with office administrative tasks when transport duties allow.
• Support office logistics, events, workshops, and meetings as requested.
• Perform other duties assigned by the supervisor in support of organizational operations.
• Participate in trainings, staff meetings, and organizational events.

Required Professional Experience

• At least 3 years driving experience
• Good verbal communication in English and fluent in Ukrainian language
• Ability to read maps efficiently + GPS
• Able to multi-task and work in a fast-paced environment
• Able to communicate effectively with staff and visitors
• Ability to function well as part of a team
• Ability to travel without any limitations inside and out side Ukraine to boarder countries for potential transfer of WVI staff and visitors
• Diligent attention to detail
• Diligent attention to safety
• Commitment to World Vision Core Values and Mission Statement
• Experience with MS Office
• Experience with documents and reporting
• High school diploma or its equivalent
• Valid Driver’s license category B.

Submit resume and cover letter IN ENGLISH using the link Fleet Assistant/Driver

World Vision UCR is committed to safeguarding children and adult beneficiaries. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation and expects all employees, interns, volunteers and all WV UCR affiliates share the same commitment. WV UCR takes diligent measures to screen out all people who might seek to use WV UCR to harm children or adult beneficiaries, or whose past actions indicate an unacceptable risk of such harm. Therefore, our recruitment policy and procedures include extensive identification checks prior to employment or engagement with WV UCR in order to ensure safeguarding to the fullest extent.