Senior Project Manager (Ukraine Facility Сoordination and EU Integration)

The Recovery and Reform Support Team (RST) at the Ministry of Economy and Environment of Ukraine (Ministry) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis through the Ukraine Recovery and Reform Architecture (URA) programme that provides targeted technical support and assists the Ministry in the design and implementation of priority reforms. The RST will assist in filling capacity gaps in the design and implementation of priority reform strategies and programmes, while strengthening links and partnerships between the Ministry’s priorities and relevant donor support.

Detailed description of the vacancy can be found via the link https://surl.li/nelwqu

Main duties and responsibilities

The SPM is expected to provide support to the Ministry in the coordination and facilitation of RST activities related to implementation, monitoring and control as foreseen by the Ukraine Facility, and EU accession process.

The SPM is expected to assist in the following:

• leading the Team working on the Ukraine Facility implementation and EU accession management, ensuring the work is done timely and effectively;
• assisting in fostering engagement and cooperation with relevant stakeholders (primarily the Ministry and other line ministries officials, Government Office for European and Euro-Atlantic integration, Office of the Deputy Prime Minister for European and Euro-Atlantic Integration, national and sub-national government bodies, business community stakeholders, sovereign borrowers, as well as the European monitoring and control bodies, such as the European Commission, OLAF, ECA, EPPO, as well as other relevant donors, IFIs, and other relevant counterparts) concerning issues of the monitoring and control of Ukraine Facility implementation and the EU accession;
• building direct engagement with high-ranking stakeholders within the Ukrainian government to ensure timely and proper alerting to the existing and potential risks of non-performance;
• managing complex and interdependent processes touching upon the whole system of the Ukraine Facility functioning like assisting in internal management of the external audits, devising amendments to the Ukraine Plan, etc;
• ensuring coordination with the Verkhovna Rada, as well as with the civil society and business associations, including on monitoring projects by the non-governmental stakeholders, and matching the governmental needs with the non-governmental stakeholders' capacities;
• providing policy solutions for complex processes like the EU integration within the Ministry, outlining key bottlenecks and suggesting policy options on managing the said processes;
• assisting in the resolution of problems and obstacles encountered during implementation, identification and communication of issues pertaining to the coordination, monitoring, and control of the Ukraine Plan and the EU accession process;
• providing project management support with a particular focus on reforms in priority sectors (development of project/reform implementation plan, risk management, change management, etc.);
• contributing to the coordination of the preparation of timely and quality reports and status updates on reform implementation progress to the RST Director, and other stakeholders as assigned, as well as for publication;
• contributing to the development of policies related to the development and approval of reforms;
• facilitating a comprehensive assessment of the state of implementation and progress of sectoral reforms;

• supporting the development and refinement of reform action plans and prioritisation frameworks across key sectors;
• strengthening the project management capacity by improving the legal and operational framework and establishing better collaboration between the Ministry, line ministries, IFIs, and the EU;

• participating in joint working groups, meetings, and discussions with the Ministry, business, and other stakeholders related to the project;
• organising and ensuring the quality of research, collection and analysis of data from various sources in order to provide necessary reporting information;
• creating and updating matrices to track the implementation of the Ukraine Plan and the progress of the EU accession process within the Ministry;
• quality control of the creation of slide decks and the implementation of tools for automatic data collection;
• assisting with the forecast/analysis of potential scenarios of events and developing recommendations for response;
• acting as the focal point for cooperation with RST teams in relevant ministries to ensure coherent implementation of the priority sectors reforms of the Ukraine Plan.

The SPM will be expected to provide the following deliverables:

• regular (bi-weekly or monthly as agreed by the Ministry) monitoring progress reports in accordance with the indicators and timelines set by the Head of the National Coordinator Sub-Division, the Deputy Minister, the RST Director and other stakeholders as assigned;
• regular updates of data tables and charts for ongoing analysis of implementation risks and tracking progress of activities implementation for the Head of the National Coordinator Division, the Deputy Minister, and the RST Director;
• ad-hoc reports on progress towards upcoming steps for the Ukraine Plan implementation, the Ukraine Facility provision implementation, and EU accession process for the Head of the National Coordinator Sub-Division, the Deputy Minister, the RST Director and other stakeholders as assigned;
• data presentations in the form of slide decks, infographics, and analytical tables/graphs in support of necessary reporting information;

• quarterly internal reports on RST progress on the coordination and monitoring of Ukraine Facility implementation, and the EU accession process, as well as challenges and achievements in these processes.

The specified lists of scope of work, services and expected deliverables can be modified and supplemented on request from the Ministry.

Qualifications, skills and experience

Qualifications and skills:

• master’s degree in Economics, Finance, Law, Management, Public Policy or other related fields;
• strong analytical, communication, and presentation skills;
• excellent verbal, written, and communication skills;
• advanced level of PC literacy (PowerPoint, Project, Excel, Word);
• fluency in Ukrainian and English;
• good interpersonal skills;
• impeccable ethical standards.

Professional experience:

Minimum of 7 years of general professional experience (working for international organisations and/or international technical assistance projects would be an advantage), of which:

• at least 5 years of proven experience in project management, public or business administration, and consulting (related to the field of the assignment); and
• at least 2 years of proven analytical experience.

Other competencies:

• proven knowledge and professional experience in economic and public policy development, EU integration, strategic planning and project management;
• proven experience of stakeholder coordination;
• previous experience working for international companies/organisations;
• relevant professional experience in IFI will be an asset;
• familiarity with Ukraine’s current reform agenda, and a good understanding of policy formulation processes and policy dialogues.

Submissions

Submissions must be prepared in English only and be delivered electronically by 12 October, 23:59 (Kyiv time) to [відгукнутися]. All submissions must include a completed Application form, NDA Form, the candidate’s Curriculum Vitae, contact details of three referees who, if contacted, can attest to the professional and/or educational background of the candidate.

Only applications which have been submitted using the correct template and are fully completed, will be considered.

Important notice: only Ukrainian nationals are eligible to apply; civil servants are not eligible to apply unless 6 months have elapsed since they left such employment